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2024-25 Extended Applications deadline until Sat, 14th September. A 15 eu late-admission fee applies on later enrolments Apply Today
Role Overview: We are seeking an Administrative Coordinator to join our team and manage day-to-day operational duties, administrative tasks, and organizational management responsibilities. The ideal candidate will be highly organized, possess excellent communication skills, and enjoy working with people in a dynamic environment. This role requires a blend of on-site and remote work to effectively handle various tasks.
Key Responsibilities:
A) Operational Duties – Day-to-Day Tasks:
- Manage reception and studio organization, especially during busy periods.
- Handle general emails, calls, and social media messages promptly and professionally.
- Ensure smooth coordination of daily tasks to maintain operational efficiency.
B) Administrative & Organizational Management Tasks:
- Oversee tutor rosters, ensuring adequate coverage and scheduling.
- Manage course and class scheduling to optimize student experience and resource utilization.
- Provide support to students and ensure their learning satisfaction, including collecting and sending student reviews and issuing certificates.
- Maintain accurate records and databases related to administrative tasks.
Main Attributes:
- Time-efficient and able to prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Enjoy working with people and thrive in a collaborative environment.
- Highly organized with strong attention to detail.
Requirements:
- Excellent communication in written and spoken English, with Maltese being considered a big asset!
- Previous experience in administrative or coordination roles preferred.
- Proficiency in MS Office suite and familiarity with scheduling software.
- Ability to work independently and collaboratively in a hybrid work environment.
- Strong interpersonal skills and a customer-centric approach.
- Education and Experience (required): ECDL certificate; and Education level equivalent to a minimum of MQF level 4 or higher higher in Administration, Management, HR, Communications, Education or any other related field.
What We Offer
- Highly competitive part-time pay dependent on experience and work commitment: 9K-15.5K per year
- Up to 15% performance bonus.
- Part remote-work and Flexible hours arrangements
Job type: Part-time (flexitime)
Employment level: Intermediate (1-3 years experience)
Location: Hybrid (On-site and Remote)
Commitment level (Hours): upto 25 hours per week
Application Deadline: 7th September 2024, 12PM (noon)