Role Overview: We are seeking an Administrative Coordinator to join our team and manage day-to-day operational duties, administrative tasks, and organizational management responsibilities. The successful candidate is one that brings organisation consistency, clear communication and team coordination, and a seamless experience for the whole community – from students, parents, staff and other stakeholders. This role requires a blend of on-site and remote work to effectively handle various tasks.

This is a part-time, flexible position (approximately 15 hours per week to start), with potential to expand as our educational programs and initiatives grow.

Key Responsibilities:

A) Operational Duties – Day-to-Day Tasks:

• Manage reception and studio organization, especially during busy periods.
• Handle general emails, calls, and social media messages promptly and professionally.
• Ensure smooth coordination of daily tasks to maintain operational efficiency.

B) Administrative & Organizational Management Tasks:

• Oversee tutor rosters, ensuring adequate coverage and scheduling.
• Manage course and class scheduling to optimize student experience and resource utilization.
• Provide support to students and ensure their learning satisfaction, including collecting and sending student reviews and issuing certificates.
• Maintain accurate records and databases related to administrative tasks.

Main Attributes:

• Time-efficient and able to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Enjoy working with people and thrive in a collaborative environment.
• Self-motivated, organized, and comfortable working independently.
• An interest in art, education, or community engagement is highly desirable.

Requirements:

• Excellent communication in written and spoken English, with Maltese being considered a big asset!
• Previous experience in administrative or coordination roles preferred.
• Proficiency in MS Office suite and familiarity with scheduling software.
• Ability to work independently and collaboratively in a hybrid work environment.
• Strong interpersonal skills and a customer-centric approach.
• Education and Experience (required): ECDL certificate; and Education level equivalent to a minimum of MQF level 4 or higher higher in Administration, Management, HR, Communications, Education or any other related field.

What We Offer

• Highly attractive part-time/flexi-time package dependent on experience and workload: 9K-15.5K per year 
• Up to 15% performance bonus.
• Part remote-work and flexible hours arrangements
• This role aims to offer room for growth with the position as our programs and initiatives expand.

Job type: Part-time (flexitime) 
Employment level: Intermediate (2-5 years experience)
Location: Hybrid (On-site and part-remote duties)
Commitment level (Hours): upto 25 hours per week